Request for Proposal: External Audit Services
Neptune Theatre Foundation is seeking proposals for the external audit of our annual financial statements and related tax filings for the fiscal year ending May 31, 2026, with an initial three-year term subject to Board appointment.
Background & Objectives
From the corner of Argyle and Sackville Streets, for over 60 years, Neptune has been a cornerstone of Halifax’s arts and culture scene. Our productions showcase ingenuity, creativity and the magical art of live storytelling, giving Atlantic Canadians the best theatre experiences.
Each time you step into Neptune Theatre, you are not just attending a show, you are immersing yourself in a world meticulously crafted within our walls. Beyond the curtains, there are many artists, technicians, craftspeople and actors who bring enchanting worlds to life. From the glittering joy of Mamma Mia! to the intriguing story of Fall On Your Knees, or the clever, existential world of Rosencrantz and Guildenstern Are Dead, it takes a community to bring a story to life.
With your help, we can continue to give Atlantic Canadians exceptional, unforgettable live theatre experiences. Be a part of the story and help us continue to bring stories to life for the next 60 years and beyond.
Learn More About Neptune Theatre
Scope of Work
Financial Statement Audit
- Audit the Foundation’s annual financial statements prepared in accordance with ASNPO and issue an Independent Auditor’s Report in accordance with CAS.
- Consider and report on significant risks, accounting policies, estimates, and disclosures relevant to a member-based, not-for-profit foundation.
Tax Compliance
- Preparation of the Foundation’s T2 and T1044 filing for not-for-profit organizations.
- Preparation of the Foundation’s T3010 filing for registered charities.
Required Communications and Meetings
- Audit Planning: present the audit plan, materiality, risk assessment, and timeline to management and the Audit & Finance Committee.
- Status Update(s): provide progress updates during interim and year-end work.
- Audit Findings: Present the draft audited financial statements and the Report to Those Charges with Governance to the Audit & Finance Committee and Board.
- Audit Committee Attendance: Attend and be available to present the audited financial statements to, and respond to questions from, the Foundation’s Audit & Finance Committee.
Management Letter & Recommendations
- Provide a Management Letter with practical recommendations on internal controls, financial reporting, operating systems, and process improvements.
Key Dates and Process
- Intent to propose: Email Kimberlee Stadelmann at kstadelmann@neptunetheatre.com by February 18, 2026 at 4:00pm AST.
- Questions deadline: February 25, 2026 at 4:00pm AST. Please send questions to kstadelmann@neptunetheatre.com. Please note: some answers may be shared with all invited proponents if pertinent to all.
- Proposal due date: March 18, 2026. Please email to kstadelmann@neptunetheatre.com with the subject line “RFP – External Audit – Firm Name”.
- Decision: April 8, 2026
Submissions
Please email your intent to propose, questions, and final proposal to:
Kimberlee Stadelmann
Executive Director, Neptune Theatre Foundation
Email: kstadelmann@neptunetheatre.com
Subject Line: RFP – External Audit – [Firm Name]
